Ysoft Safeq 6 Admin Guide May 2026

YSoft SafeQ 6 serves as a centralized management framework designed for enterprise print environments, emphasizing secure, data-driven, and cost-efficient operations. Administrators utilize the platform's web-based interface for comprehensive control over device monitoring, user authentication, and rule-based reporting to optimize print infrastructure. For more details, consult the YSoft SafeQ 6 documentation.

The YSoft SafeQ 6 administration guide provides a centralized framework for managing print, scan, and copy workflows across an enterprise. It focuses on modularity, enabling administrators to delegate tasks through a role-based access model and manage hardware through a unified web interface YSoft SAFEQ documentation Core Administrative Functions System Configuration: Management Interface

is used to control global settings. Configuration is stored in a database, and changes should ideally be performed on the master node to ensure stability. User Management:

Administrators can synchronize user data from internal or external identity databases, such as Active Directory or LDAP , for access control and accounting. Device Administration: This section covers the management of printers, Spooler Controller groups

, and shared queues. Administrators can also create "printer templates" to facilitate mass installations. Security Controls:

Role-Based Access Control allows for delegating specific permissions to different roles or individual accounts. Can be enabled under System > Configuration > Advanced to prevent brute-force login attempts. YSoft SAFEQ documentation Accounting and Reporting

SafeQ 6 monitors print jobs and scanned documents. Traceability to specific user accounts can be disabled for privacy compliance. Counter Reporting: ysoft safeq 6 admin guide

Administrators can collect "page meters" from devices to verify reporting accuracy and provide data for invoicing suppliers Payment System: For environments requiring credit-based printing, the Payment System allows for managing cash desks and user balances. YSoft SAFEQ documentation Architecture and Deployment Quick Administration Guide | YSoft SAFEQ documentation

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Step 2 – First Login

Open https://<server-ip>:8443/admin
Default credentials:

• Username: admin
• Password: (found in installation.log or set during install)

Immediately change the password.

6.1 Basic Print Rules

Policies → Print Rules → Create new:

• Condition: If user in “Finance” group AND document has “tax” in name.
• Action: Force black & white, Duplex, Send only to “Finance_Printer_1”.
• Priority: Higher number = evaluated first.

Common rules:

• Force duplex for all print jobs.
• Block color printing for “Intern” group.
• Redirect large jobs (>100 pages) to high‑volume device.

From SafeQ 5 to SafeQ 6

• In‑place upgrade: Supported only if same OS. Backup first.
• Migration tool (YSoft provides) exports SafeQ5 config → imports to SafeQ6.
• Print drivers must be re‑added in SafeQ6 (driver store is different).

7.2 Secure Print Release

• Require authentication before printing and before releasing.
• Auto‑delete unprinted jobs after 4/8/24 hours: Terminals → Settings → Job timeout.

Part 5: Secure Printing Workflows

3. Practical Application: What the Guide Teaches You to Do

The guide moves beyond theory into operational tasks essential for day-to-day IT management: YSoft SafeQ 6 serves as a centralized management

• Driver Management: How to inject print drivers into the SafeQ environment so they can be automatically deployed to terminals.
• Cost Center Management: For organizations that charge printing costs back to

Introduction

Ysoft SafeQ 6 is a print management software designed to help organizations manage their printing environment efficiently. As an administrator, it is essential to understand the features and configuration options of SafeQ 6 to ensure smooth operation and optimal utilization of printing resources. This admin guide provides an overview of the key features, configuration, and management of Ysoft SafeQ 6.

Key Features of Ysoft SafeQ 6

1. Print Queue Management: SafeQ 6 allows administrators to manage print queues, including viewing, deleting, and modifying print jobs.
2. User Management: The software provides features for managing user accounts, including authentication, authorization, and account balance management.
3. Printer Management: SafeQ 6 supports various printer types and allows administrators to configure printer settings, including paper trays, duplex printing, and print quality.
4. Job Accounting: The software provides detailed job accounting features, including tracking print jobs, paper usage, and toner consumption.
5. Security: SafeQ 6 offers robust security features, including encryption, secure print jobs, and access control.

Configuring Ysoft SafeQ 6

1. Installation: Before configuring SafeQ 6, ensure that the software is installed on the server or designated machine.
2. System Settings: Configure system settings, including setting up the database, configuring printer connections, and defining user authentication methods.
3. User Authentication: Configure user authentication methods, including Active Directory, LDAP, or local authentication.
4. Printer Configuration: Configure printer settings, including setting up printer queues, defining paper trays, and configuring duplex printing.
5. Job Accounting: Configure job accounting settings, including setting up accounting methods, defining report formats, and scheduling report generation.

Managing Print Jobs

1. Viewing Print Jobs: View print jobs in the SafeQ 6 console, including job details, status, and user information.
2. Managing Print Jobs: Manage print jobs, including deleting, modifying, or holding jobs.
3. Print Job Prioritization: Prioritize print jobs based on user, department, or job type.

User Management

1. User Accounts: Manage user accounts, including creating, modifying, or deleting accounts.
2. Account Balance Management: Manage user account balances, including setting up account limits and alerting users of low balances.
3. User Authentication: Configure user authentication methods, including password policies and login restrictions.

Reporting and Monitoring

1. Reports: Generate reports on print activity, including job accounting, paper usage, and toner consumption.
2. Monitoring: Monitor print queues, job status, and system performance in real-time.

Best Practices

1. Regularly Review Print Jobs: Regularly review print jobs to ensure efficient use of printing resources.
2. Configure Alerts: Configure alerts for low account balances, print queue issues, and system events.
3. Perform Regular Maintenance: Perform regular maintenance tasks, including software updates and database backups.

Troubleshooting

1. Common Issues: Troubleshoot common issues, including print queue errors, authentication problems, and report generation issues.
2. Error Messages: Understand error messages and take corrective action.
3. Support Resources: Utilize support resources, including documentation, online forums, and technical support.

By following this admin guide, you should be able to effectively manage and configure Ysoft SafeQ 6 to optimize your organization's printing environment.

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4.1 Manual User Creation

1. User Accounts > Users → Add user.
2. Required fields: Username, Full name, Email, Authentication PIN/Card ID (if not using AD).
3. Assign to a User group (e.g., "Sales", "HR", "External").

6.2 Predefined Reports

Go to Reports > Standard:

1. User printing summary – pages, cost, environment impact (trees saved via duplex).
2. Device utilization – busy hours, failures, average job size.
3. Quota exceedances – list users who ran out of quota.
4. Audit log – every print, delete, release, login attempt.

Schedule reports: Reports > Schedules → daily/weekly export to PDF/CSV and email to admin. Username: admin Password: (found in installation